What is a Digital Petty Cash Book?
A digital petty cash book is an electronic ledger that records all cash transactions from your petty cash fund. Instead of manual ledger books or spreadsheets, SpendNote is a lightweight tool for small teams that creates a searchable digital record automatically every time you generate a cash handoff receipt.
Simple Digital Ledger for Small Teams
SpendNote isn't a traditional accounting system—it's a receipt generator with built-in transaction history. Here's what you get:
Receipt = Ledger Entry
Every cash handoff receipt you create (print, PDF, or email) is automatically logged as a permanent ledger entry with date, amount, parties, and notes.
Running Balance
Each cash box maintains a running balance based on all IN and OUT transactions. See your current balance at any time.
Filter and Search
Filter your transaction history by date range, cash box, partner, or who recorded it. Find any ledger entry in seconds.
Downloadable Record
Export filtered transactions to CSV or generate a PDF for your records. Simple, no ledger book complexity.
Role-Based Access for Small Teams
Owners and Admins
See all cash boxes across your team. Manage settings and void transactions when needed.
Assigned Users
Only see the cash boxes they manage. Clean, focused view without unnecessary access.
Instant Updates
Balance changes sync across devices immediately. Everyone sees the current state.
Team Visibility
Shared access means no single point of failure. Multiple people can access the same cash book.
Original Entry Stays Visible
SpendNote uses a void system instead of deletion—every ledger entry stays in your digital cash book permanently. If a mistake is corrected, the original record remains visible for transparency. No deletions, just clear history.
Build Your Digital Cash Book Automatically
Lightweight tracking for small teams. Your digital ledger builds automatically from every receipt you create.
Try SpendNote FreeDigital Petty Cash Book FAQ
Does this digital petty cash book calculate balances automatically?
Yes. Each cash box maintains a running balance based on IN and OUT transactions. Balance updates instantly across devices, so you always see the current state.
Can I export my digital petty cash book?
Yes. Filter transactions by date range, then export to CSV or generate a PDF report for your records or accounting software.
Can multiple people access the same petty cash book?
Yes. Team members can share access to the same cash box with role-based permissions. Admins see all cash boxes, users see only their assigned ones.
What is SpendNote?
A lightweight internal cash tracking tool for small teams
Instant balance updates
Balance updates instantly across devices
Shared visibility
Team access across devices
Role-based access
Control who sees what
Printable receipts
Cash handoff documentation
No complexity
Not accounting software
Also see: Petty cash log template, Petty cash voucher template, Office expense reimbursement form, Petty cash reconciliation, Petty cash receipt generator.
Need more info? Visit our pricing page or FAQ.