Traditional Petty Cash Voucher Fields
A standard petty cash voucher requires these fields:
- Date: When the cash was disbursed
- Amount: How much cash was given
- Purpose: What the cash was used for
- Recipient: Who received the cash
- Signatures: Both the person giving and receiving the cash must sign
SpendNote receipts include all these fields automatically—you just enter the transaction details and the receipt is generated instantly.
How SpendNote Simplifies Voucher Creation
Instead of filling out paper vouchers, you create a transaction in SpendNote and get an instant receipt that serves as your voucher:
- Enter transaction details: Date, amount, purpose, and contact name
- Generate receipt: SpendNote creates a printable receipt with signature fields
- Print or email: Print immediately or send by email with PDF attachment
- Automatic logging: Every voucher is logged in your cash box history
Receipt = Voucher
Every receipt you generate includes all voucher fields: date, amount, purpose, recipient, and signature lines.
Instant Print
Print receipts immediately in a two-copy format—one for the recipient, one for your records.
Email Option
Send receipts by email with PDF attachment for digital record-keeping.
Full History
Every voucher is logged automatically. Search, filter, and export your complete cash history.
Customizable Receipt Labels
SpendNote lets you customize receipt labels to match your team's language and voucher terminology. You can change:
- Field labels: Rename "Given By" to "Disbursed By" or use your preferred terms
- Currency format: Each cash box can use a different currency symbol and format
- Logo: Add your organization's logo to receipts
- Visible sections: Show or hide specific fields based on your voucher process
Stop Filling Out Paper Vouchers
Generate instant voucher receipts with all required fields automatically.
Try SpendNote FreePetty Cash Voucher FAQ
What fields are required on a petty cash voucher?
A petty cash voucher needs: date, amount, purpose/description, recipient name, and signatures from both the person giving and receiving the cash. SpendNote receipts include all these fields automatically.
Can I customize the voucher fields in SpendNote?
Yes. You can customize receipt labels, add your logo, and adjust which fields are visible to match your team's voucher process.
Does SpendNote support multiple currencies?
Yes. Each cash box can use a different currency, and you can customize the currency symbol and format on receipts.
What is SpendNote?
A lightweight internal cash tracking tool for small teams
Instant balance updates
Balance updates instantly across devices
Shared visibility
Team access across devices
Role-based access
Control who sees what
Printable receipts
Cash handoff documentation
No complexity
Not accounting software
Also see: Petty cash voucher template, Petty cash voucher sample, Petty cash policy template, Petty cash log template, Petty cash reconciliation, Petty cash receipt generator.
Need more info? Visit our pricing page or FAQ.