What is a Petty Cash Log?
A petty cash log tracks all small cash disbursements from your office petty cash fund. Instead of paper logbooks or Excel spreadsheets, SpendNote is a lightweight tool for small teams that creates a searchable digital record every time you generate a cash handoff receipt.
Simple Tracking for Small Teams
SpendNote isn't a traditional petty cash management system—it's a receipt generator with built-in transaction history. Here's what you get:
Receipt = Log Entry
Every cash handoff receipt you create (print, PDF, or email) is automatically logged with date, amount, parties, and notes.
Filter and Search
Filter your transaction history by date range, cash box, partner, or who recorded it. Find any transaction in seconds.
Downloadable Transaction Record
Export filtered transactions to CSV or generate a PDF for your records. Simple, no reporting complexity.
Multiple Cash Boxes
Track separate petty cash funds (office, events, departments) with individual running balances.
Role-Based Access for Small Teams
Owners and Admins
See all cash boxes across your team. Manage settings and void transactions when needed.
Assigned Users
Only see the cash boxes they manage. Clean, focused view without unnecessary access.
Instant Updates
Balance changes sync across devices immediately. Everyone sees the current state.
Team Visibility
Shared access means no single point of failure. Multiple people can track the same cash box.
Original Entry Stays Visible
SpendNote uses a void system instead of deletion—every transaction stays in your log permanently. If a mistake is corrected, the original record remains visible for transparency. No deletions, just clear history.
Track Petty Cash Without Spreadsheets
Lightweight tracking for small teams. Your log builds automatically from every receipt you create.
Try SpendNote FreePetty Cash Log FAQ
Does this petty cash log template calculate balances?
Yes. Each cash box maintains a running balance based on IN and OUT transactions. You can see current balances and historical trends at any time.
Can I export my petty cash log?
Yes. Generate aggregated PDF reports or export filtered transactions to CSV for your accounting software.
Can team members see all petty cash transactions?
No. Team members only see transactions from their assigned cash box. Admins can see all cash boxes and perform administrative actions like voiding transactions.
What is SpendNote?
A lightweight internal cash tracking tool for small teams
Instant balance updates
Balance updates instantly across devices
Shared visibility
Team access across devices
Role-based access
Control who sees what
Printable receipts
Cash handoff documentation
No complexity
Not accounting software
Also see: Petty cash reconciliation, Petty cash voucher template, How to fill out a petty cash voucher, Petty cash voucher sample, Petty cash policy template, Office expense reimbursement form, Digital petty cash book, Petty cash receipt generator.
Need more info? Visit our pricing page or FAQ.